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Privacy Policy

At, we are committed to protecting the privacy of stakeholders, including online donors and sponsors. The Rotary Club Charity Duck Race, online at, is an event website hosted and operated by the Rotary Club of Ponte Vedra, online at We have prepared this Privacy Policy to communicate how we manage data, including personal information, that you submit on our website.



By using this website, you agree to this Privacy Policy, as well as any revisions in effect at the time of use; you should, therefore, periodically visit this page to determine the terms applicable to users of the website. When you choose to provide us with personally identifiable information by using this website, you are representing that you are 13 years of age or older and that you are giving us permission to use that information for the stated purposes in this Privacy Policy.


Information Collection collects information from the users of this website at a couple of different points on this website. For example, we collect and/or request information when a user:
– Adopts a duck,
– Makes a donation,
– Establishes a sponsorship, or
– Sends us a message

In order to fulfill the requests of users of this website in the cases above, we use forms to request the user provide contact and/or payment information. If we have trouble fulfilling a request you have made on this website, we will use the contact information you provide to reach out to you.

Gathering and Sharing of Information and Links to External Websites

We monitor traffic patterns on the website and gather broad demographic information for aggregate use to analyze trends and make adjustments to the website in order to improve its layout and design to create the best user experience for website visitors. We may use third parties with whom we share the information necessary to accomplish these objectives. These statistics include no personally identifying information. For our purposes, we define personally identifying information as information the Pont Vedra Duck Race team uses to identify you as an individual, including, but not limited to your name, address, telephone number, and/or any other information that is connected with you personally.

Where appropriate, we share aggregated statistical information with our business partners. These statistics include no personally identifying information.

We may provide personal identifying and account information in special cases such as those required by law or legal process to protect and defend the rights and safety of our website and its users. This includes exchanging information with other companies for purposes of fraud and credit risk reduction.

Our website also contains links to external websites, which may be operated by external parties, and they may have privacy practices that differ from those here at When you click on links that take you to such external websites, you will be subject to their privacy policies, and we encourage you to become familiar with that party’s privacy policies as these may differ from those utilized on our website.

The website has no control over or access to specific login information or personally identifiable information you provide to third-party websites.

Security Information

We take the security of your personally identifiable information very seriously and follow precautions to safeguard this information.

We take credit card information security seriously and use a variety of technical solutions to keep donations safe on our website. The information you submit on our website is encrypted and is protected utilizing the industry-standard Secure Sockets Layer (SSL) encryption software. All payment information, including your credit card details and your billing address, is submitted to and managed by our third-party payment processor, WorldPay. Administrators of the Ponte Vedra Duck Race only see your contact information; for security reasons, they are not in possession of any of your credit card details. For more information about WorldPay policies, you may visit their website to read their security policy and their privacy policy.

While we use SSL encryption to protect sensitive information online, we also protect user-information offline. All of the information on our website users, including the sensitive information mentioned above, is securely maintained via the cloud. Only administrators of our organization who need the information to perform a specific job are granted access to personally identifiable information. Furthermore, our administrators are kept up-to-date on our security and privacy practices.

If you have any questions about the security on this website, you can send us a message.


You may have heard the term “cookies.” Stored on a user’s device, a cookie is a piece of data containing information about the user which enables us to track and personalize the website to enhance your experience. For instance, by setting a cookie on our website, we can provide you with storage of personal preferences between visits. However, if a user rejects the cookie, they may still use our website although we may be unable to provide our users with the personalized experience we can offer using the cookie data. If you have any questions about our use of cookies, please reach out and contact us.

Children’s Online Privacy

The team at the Pont Vedra Duck Race recognizes the particular importance of protecting the privacy of children. Consistent with the Children’s Online Privacy Protection Act (COPPA), we will not knowingly collect any personally identifiable information from children under the age of 13; parental consent is required for the collection, use, or disclosure of personally identifiable information by children under the age of 13. When a user adopts a duck, makes a donation, establishes a sponsorship, or sends a message on, the user is representing to us that they are an adult. If you believe a child has provided with personally identifiable information, we ask that you send us a message, and we will delete the information pertaining to the child from our records.

Account Updates and Opting Out occasionally sends emails to past and current donors and sponsors who have expressed an interest and have provided us with their email address. We may communicate with the users of the website via email or by telephone in order to provide the requested information. The users of the website are always given the opportunity to ‘opt-out’ of having their online information used for purposes not directly related to the website at the point at which we ask for the information or when they receive an online requested promotional communication.

For example, our email newsletters have an “unsubscribe” feature for users of the website who don’t want to be notified about special events or fundraising campaigns in the future. We will remove that email address from our database. If a user has more than one email address, he or she should follow the unsubscribe instructions for all of their other email addresses as well to ensure proper updating of their account information.

Users of the website can always update the personally identifying information that they have provided to simply by sending us a message through this website.

If you believe at any point we are not following this Privacy Policy as stated, please contact us immediately; you can send questions or feedback about this website and our Privacy Policy by reaching out to us.

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